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Events - Sports & Tournaments Checklist
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EVENTS - TOURNAMENT CHECKLIST
Below is the ‘Events - Tournament Checklist’, which will assure that you are receiving all required information to hold a successful event on municipal property. Please complete the following form on your own, or arrange a meeting with the Events Coordinator, Don Engerdahl, for assistance - email@example.com or 780 865-6055. The information provided will assist in determining the requirements necessary for the event to proceed. Based on this information, we will provide all necessary contact information and direction to appropriate resources relating to the event.
Events REQUIRING completion of this Checklist
Larger-scaled sporting events and activities held in our facilities, fields and parks require more details and resources to be successful. These events may include: Baseball Tournaments, Hockey Tournaments, Soccer Tournaments & Wrap Parties, Figure Skating Shows, Ringette Tournaments, Gear swaps and Sports Camps.
General Facility bookings NOT REQUIRING completion of this Checklist
It is not required to complete the Events Checklist for programs or activities requiring a general booking or room rental space at the Recreation Centre These types of events/activities may include: Birthday Parties, School Fun Days, AGM's, and Registration Nights. Please contact the Recreation Centre Customer Service Desk at 780 865-4412 to speak with a customer service representative to assist you with booking and availability.
Event or Activity Name:
Are you a registered Non-profit?
Event Organizer Contact Name
Contact Email Address
Organization Mailing Address
Type of Event (select one)
-- Select One --
Live Performance (Dance, Music, Theatre)
Other Events (Sport, Cultural, Social)
Location of Event
-- Select One --
Bill Thompson Arena
Steve Hotchkiss Arena
Rec. Centre Board Room
Gordon Moore Park
Jessie Turgeon Park
Mary Reimer Park
Give us a brief overview of your event and the activities you are doing.
Start & End Date of Event
Start & End Date of Event Start Date
Start & End Date of Event Start Time
Start & End Date of Event End Date
Start & End Date of Event End Time
Note: The ACTUAL DATE(S) of your event
# of Attendees
Please include volunteer numbers.
Do you require time prior to or after your event for setting up, decorating and tearing down? If so, please indicate in the EVENT TIMES section below.
Event Times (Below)
Please fill out the start and end times FOR EACH DAY of your event including when the public is given access (or doors open) until they leave the facility. INCLUDE ALL tech, dress or practice rehearsals prior to your event.
Event - Day 1
Event - Day 1 Start Date
Event - Day 1 Start Time
Event - Day 1 End Date
Event - Day 1 End Time
Event - Day 2
Event - Day 2 Start Date
Event - Day 2 Start Time
Event - Day 2 End Date
Event - Day 2 End Time
Event - Day 3
Event - Day 3 Start Date
Event - Day 3 Start Time
Event - Day 3 End Date
Event - Day 3 End Time
Event - Day 4
Event - Day 4 Start Date
Event - Day 4 Start Time
Event - Day 4 End Date
Event - Day 4 End Time
Set-up Time - Day 1
Set-up Time - Day 1 Start Date
Set-up Time - Day 1 Start Time
Set-up Time - Day 1 End Date
Set-up Time - Day 1 End Time
Set-Up Time - Day 2
Set-Up Time - Day 2 Start Date
Set-Up Time - Day 2 Start Time
Set-Up Time - Day 2 End Date
Set-Up Time - Day 2 End Time
Set-Up Time - Day 3
Set-Up Time - Day 3 Start Date
Set-Up Time - Day 3 Start Time
Set-Up Time - Day 3 End Date
Set-Up Time - Day 3 End Time
Set-Up Time - Day 4
Set-Up Time - Day 4 Start Date
Set-Up Time - Day 4 Start Time
Set-Up Time - Day 4 End Date
Set-Up Time - Day 4 End Time
Take-Down Time - Day 1
Take-Down Time - Day 1 Start Date
Take-Down Time - Day 1 Start Time
Take-Down Time - Day 1 End Date
Take-Down Time - Day 1 End Time
Take-Down Time - Day 2
Take-Down Time - Day 2 Start Date
Take-Down Time - Day 2 Start Time
Take-Down Time - Day 2 End Date
Take-Down Time - Day 2 End Time
Take-Down Time - Day 3
Take-Down Time - Day 3 Start Date
Take-Down Time - Day 3 Start Time
Take-Down Time - Day 3 End Date
Take-Down Time - Day 3 End Time
Tear-Down Time - Day 4
Tear-Down Time - Day 4 Start Date
Tear-Down Time - Day 4 Start Time
Tear-Down Time - Day 4 End Date
Tear-Down Time - Day 4 End Time
GENERAL EVENT COMPONENTS
Check either YES or NO.
Do you have adequate parking? Do you have attendants or barricades ready
Do you have event signage (includes road signs and event signage, banners, etc.)
Is this a ticketed or non-ticketed event where an admission is charged?
Tent or Portable Structure
Will you be installing any portable structures such as tents, canopies, or shelters?
Will you be bringing in porta-potties for your event. If so, Installation, delivery, setup, restocking, removing and site cleanup will be your responsibility
Food Service / Catering
Will your event involve food service of any kind? Eg. concession, catering, home prepared, bake sale items, etc
Home prepared items
Would you like us to promote your event on our outdoor electronic sign?
Electronic Sign Message
You will get 3 lines with 15 characters on each line. Will run for one week prior to event.
Use of Firepit
Have you obtained a Fire permit?
Liquor Licensing / Service
ADDITIONAL ROOMS, EQUIPMENT & SERVICES
Check all additional rooms that your event may need.
Some items may have rental charges.
Microphone and Cable
Wireless Microphone System
Please provide quantities for every equipment item you have checked and any other details
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