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Events - Aquatics Checklist

  1. EVENTS - AQUATICS CHECKLIST

  2. Events REQUIRING completion of this Checklist

    Larger-scaled aquatic events and activities held in our facilities, require more staff, details and resources to be successful. Specifically, swim meets and school bookings requiring use of the pool. Please complete the form below.

  3. Below is the ‘Events - Aquatics Checklist’, which will assure that you are receiving all required information to hold a successful event on municipal property. Please complete the following form on your own, or arrange a meeting with the Events Coordinator, Don Engerdahl, for assistance - events@hinton.ca or 780 865-6055. The information provided will assist in determining the requirements necessary for the event to precede. Based on this information, we will provide all necessary contact information and direction to appropriate resources relating to the event.

  4. ORGANIZATION INFORMATION

  5. Are you a registered Non-profit?*

  6. EVENT INFORMATION

  7. Give us a brief overview of your event and the activities you are doing.

  8. Note: These are the ACTUAL DATE(S) of your event

  9. Please total number of participants (8 yrs and older), coaches, officials, timers and volunteers. On deck capacity is 275

  10. NOTE: ADMISSION RATIO FOR ADULTS: Supervising swimmers 7 years and under is: 1 to 4

  11. Combine (7 and under) and (8 yrs and older) attendee numbers.

  12. Event Times - Pool

    Please fill out the start and end times FOR EACH DAY of your event including when the public is given access (or doors open) until they leave the facility.

  13. GENERAL EVENT COMPONENTS

    Check either YES or NO.

  14. Parking*

    Parking has been allocated for buses and RV's on the northeast parking area adjacent to the municipal library.

  15. Event Signage*

    Do you have event signage (includes road signs and event signage, banners, etc.)

  16. Revenue Generation*

    Is this a ticketed or non-ticketed event where an admission is charged?

  17. Hospitality Suite Required?*

  18. Food Service / Catering*

    Will your event involve food service of any kind? Eg. concession, catering, home prepared, bake sale items, etc. If so, go to the LINKS section to download the required Alberta Health Services applications/notification forms

  19. Electronic Sign (Rec. Centre)*

    Would you like us to promote your event on our outdoor electronic sign?

  20. You will get 3 lines with 15 characters on each line. Will run for one week prior to event.

  21. Hot Tub / Playpool Drained?

    Do you require these pool areas for additional seating space?

  22. ADDITIONAL ROOMS / SPACES

  23. Include setup times

  24. Include set up times

  25. Include setup times

  26. Courts & Bouldering Wall areas require supervision or monitoring at all times when in use.

  27. Extra Storage Required?*

  28. Provide the # of additional dressing rooms you require

  29. Concession Seating Area Required?*

  30. Insurance Coverage*

    Please provide us with proof of General Liability Insurance coverage of your event. Town of Hinton needs to be added as an "Additional Insured".

  31. ADDITIONAL EQUIPMENT / SERVICES

  32. Audio & Visual Equipment

    Extension Cords are to be provided by the user.

  33. Coffee Urns

    2 are available

  34. Concession or Concession Seating

  35. Couches in Foyer?*

  36. Please provide us with any additional information or details

  37. LINKS TO FORMS

  38. Alberta Health Services Forms

    If your event involves food service of any nature, please click on the appropriate link(s) and complete the necessary forms.

  39. Leave This Blank:

  40. This field is not part of the form submission.