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Events - Aquatics Checklist
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EVENTS - AQUATICS CHECKLIST
Events REQUIRING completion of this Checklist
Larger-scaled aquatic events and activities held in our facilities, require more staff, details and resources to be successful. Specifically, swim meets and school bookings requiring use of the pool. Please complete the form below.
Below is the ‘Events - Aquatics Checklist’, which will assure that you are receiving all required information to hold a successful event on municipal property. Please complete the following form on your own, or arrange a meeting with the Events Coordinator, Don Engerdahl, for assistance - firstname.lastname@example.org or 780 865-6055. The information provided will assist in determining the requirements necessary for the event to precede. Based on this information, we will provide all necessary contact information and direction to appropriate resources relating to the event.
Event or Activity Name:
Are you a registered Non-profit?
Event Organizer Contact Name
Contact Email Address
Organization Mailing Address
Type of Event (select one)
-- Select One --
Aquatics - Swim Meet
Aquatics - School Pool Booking
Aquatics - Other
Location of Event
-- Select One --
Rec. Centre - Swimming Pool
Give us a brief overview of your event and the activities you are doing.
Start & End Date of Event
Start & End Date of Event Start Date
Start & End Date of Event Start Time
Start & End Date of Event End Date
Start & End Date of Event End Time
Note: These are the ACTUAL DATE(S) of your event
Attendees (8 yrs and up)
Please total number of participants (8 yrs and older), coaches, officials, timers and volunteers. On deck capacity is 275
Attendees Under 7 Years of Age
NOTE: ADMISSION RATIO FOR ADULTS: Supervising swimmers 7 years and under is: 1 to 4
Total # of Attendees
Combine (7 and under) and (8 yrs and older) attendee numbers.
Event Times - Pool
Please fill out the start and end times FOR EACH DAY of your event including when the public is given access (or doors open) until they leave the facility.
Event - Day 1
Event - Day 1 Start Date
Event - Day 1 Start Time
Event - Day 1 End Date
Event - Day 1 End Time
Event - Day 2
Event - Day 2 Start Date
Event - Day 2 Start Time
Event - Day 2 End Date
Event - Day 2 End Time
Day 3 of Event
Day 3 of Event Start Date
Day 3 of Event Start Time
Day 3 of Event End Date
Day 3 of Event End Time
Day 4 of Event
Day 4 of Event Start Date
Day 4 of Event Start Time
Day 4 of Event End Date
Day 4 of Event End Time
Set-up Time - Day 1
Set-up Time - Day 1 Start Date
Set-up Time - Day 1 Start Time
Set-up Time - Day 1 End Date
Set-up Time - Day 1 End Time
Set-Up Time - Day 2
Set-Up Time - Day 2 Start Date
Set-Up Time - Day 2 Start Time
Set-Up Time - Day 2 End Date
Set-Up Time - Day 2 End Time
Set-Up Time - Day 3
Set-Up Time - Day 3 Start Date
Set-Up Time - Day 3 Start Time
Set-Up Time - Day 3 End Date
Set-Up Time - Day 3 End Time
Set-Up Time - Day 4
Set-Up Time - Day 4 Start Date
Set-Up Time - Day 4 Start Time
Set-Up Time - Day 4 End Date
Set-Up Time - Day 4 End Time
Take-Down Time - Day 1
Take-Down Time - Day 1 Start Date
Take-Down Time - Day 1 Start Time
Take-Down Time - Day 1 End Date
Take-Down Time - Day 1 End Time
Take-Down Time - Day 2
Take-Down Time - Day 2 Start Date
Take-Down Time - Day 2 Start Time
Take-Down Time - Day 2 End Date
Take-Down Time - Day 2 End Time
Take-Down Time - Day 3
Take-Down Time - Day 3 Start Date
Take-Down Time - Day 3 Start Time
Take-Down Time - Day 3 End Date
Take-Down Time - Day 3 End Time
Tear-Down Time - Day 4
Tear-Down Time - Day 4 Start Date
Tear-Down Time - Day 4 Start Time
Tear-Down Time - Day 4 End Date
Tear-Down Time - Day 4 End Time
GENERAL EVENT COMPONENTS
Check either YES or NO.
Parking has been allocated for buses and RV's on the northeast parking area adjacent to the municipal library.
Do you have event signage (includes road signs and event signage, banners, etc.)
Is this a ticketed or non-ticketed event where an admission is charged?
Hospitality Suite Required?
Food Service / Catering
Will your event involve food service of any kind? Eg. concession, catering, home prepared, bake sale items, etc. If so, go to the LINKS section to download the required Alberta Health Services applications/notification forms
Electronic Sign (Rec. Centre)
Would you like us to promote your event on our outdoor electronic sign?
Electronic Sign Message
You will get 3 lines with 15 characters on each line. Will run for one week prior to event.
Hot Tub / Playpool Drained?
Do you require these pool areas for additional seating space?
ADDITIONAL ROOMS / SPACES
Foyer Start Date
Foyer Start Time
Foyer End Date
Foyer End Time
Include setup times
People's Centre Start Date
People's Centre Start Time
People's Centre End Date
People's Centre End Time
Include set up times
Meeting Room Start Date
Meeting Room Start Time
Meeting Room End Date
Meeting Room End Time
Include setup times
Courts & Bouldering Wall
Courts & Bouldering Wall Start Date
Courts & Bouldering Wall Start Time
Courts & Bouldering Wall End Date
Courts & Bouldering Wall End Time
Courts & Bouldering Wall areas require supervision or monitoring at all times when in use.
Extra Storage Required?
Provide the # of additional dressing rooms you require
Concession Seating Area Required?
Please provide us with proof of General Liability Insurance coverage of your event. Town of Hinton needs to be added as an "Additional Insured".
ADDITIONAL EQUIPMENT / SERVICES
When and where?
When and where?
Audio & Visual Equipment
Free Standing Screen
Extension Cords are to be provided by the user.
2 are available
Concession or Concession Seating
Couches in Foyer?
Additional Instructions or notes:
Please provide us with any additional information or details
LINKS TO FORMS
Alberta Health Services Forms
If your event involves food service of any nature, please click on the appropriate link(s) and complete the necessary forms.
Special Events - Organizer Package
Special Events - Food Vendor Package
Bake Sale / Home Prepared Guidelines
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