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2. 
3. PUBLIC COMMUNICATIONS MATERIAL REQUEST FORM
5. If you do not have answers to the questions below at this time, please consider setting up a consultation by email to discuss strategy before completing the form below.
   
   As per the Public Communications Policy:
   

   1. Prior to creating public communication materials (i.e brochures, mailouts, etc.), owner of proposed material will fill out a Communications Material Request Form (Docushare>Governance General>Public Communications>Request Forms).
   2. Send request form to Communications Coordinator to review and discuss best options (i.e. material, distribution, etc)
   3. Communications Coordinator will assist in drafting, or employee will send material/document to Communications Coordinator
   4. Communications Coordinator will edit (grammar, punctuation, use of core messages, overall look and ability to integrate into Town brand)
   5. Communications Coordinator will send back to owner with edits
   6. Owner will “OK” and carry on with distribution (options to be discussed with Communications Coordinator) or discuss changes/edits to come to a final solution with Communications Coordinator

   
   By filling in this form you will answer the Who, What, Where, When and Why (and How) before having the Communications Coordinator look at it.
7. Target Audience*
   Please provide any identifiable factor. Is this area based? Age group? Employment/Socieconomic Bracket Driven?
9. Objectives (What are you trying to achieve?)*
11. Core Message(s)*
    Please use your core message along with supporting statements
13. Spokesperson*
    Who will the media speak to? Who is the public face?
15. Will You Need A Communications Plan*

    1. Yes

    1. No

    Recommended for long term, strategic, or challenging projects requiring individually addressed audiences and long term planning.
17. What Materials Will You Need*

    1. Media via news release
    2. Media via advertising
    3. Public Meetings or Information Sessions
    4. Speaking tour/interviews
    5. Website/Internet/Social Media

    1. Mail drop/door hangers
    2. Internal email/staff newsletter/bulleting boards
    3. Streaming Meeting
    4. Animated Video
    5. Website Form

    1. Social Media Posts
    2. Social Media Presence
    3. Social Media Event
    4. Social Media Ad
    5. Other

    Please note that costs associated will generally be returned to requesting department
19. Please elaborate
21. What is your Measure of Success*
    What means we won?
23. Responsibility*
    Who is the project lead, and will sign off on drafts?
Leave This Blank:


24. 1. Receive an email copy of this form.
25. Email address

    This field is not part of the form submission.

26. Submit

* indicates a required field